Ideal Timeline for Graduate School Applications
Graduate school is a challenging yet rewarding journey that can provide you with the opportunity to deepen your knowledge and advance your career. However, the process of getting into graduate school is complex and requires careful preparation, planning, and attention to detail. Here is a comprehensive timeline of what you should do to get into graduate school. We’ve included links throughout to some of our articles that go into detail on each topic.
12 to 18 months before the application deadline:
Research the graduate programs you are interested in.
Getting started on your journey towards graduate school is an exciting and empowering experience! One of the first and most important steps is to research the programs you are interested in. By doing so, you will have the opportunity to explore the many exciting and diverse options available to you, and to find the programs that align with your unique academic and career goals.
Begin by making a list of the programs that catch your eye, and take the time to carefully evaluate each one. Consider the admission requirements, application deadlines, and available funding options, including fellowships. This will help you determine which programs are the best fit for you, and will give you a clear idea of what you need to do to prepare your application.
Not only will this research help you find the programs that are the right fit for you, but it will also give you a chance to discover new and exciting opportunities you may not have considered before. Whether you are interested in the sciences, humanities, or social sciences, you will find a wealth of programs and opportunities available to you, each offering its own unique set of benefits and challenges.
So don't be afraid to dive into your research and explore the many exciting options available to you. By doing so, you will be one step closer to finding the graduate programs that are the perfect fit for you.
Here is our comprehensive guide to finding programs and labs to apply to!
Be sure to stay organized and keep track of all of your research.
Get to know the professors and researchers in your desired field
Getting to know the professors and researchers in your desired field is an important and exciting part of the graduate school application process! By doing so, you will have the opportunity to gain valuable insights into the field, to build relationships with the leaders in your chosen area of study, and to set yourself apart from other applicants.
One of the best ways to get to know the professors and researchers in your field is to attend conferences, seminars, or webinars where they are speaking or presenting. These events provide a unique opportunity to hear from experts in your field, to ask questions, and to make connections with other attendees. Additionally, you may have the opportunity to meet the professors and researchers in person and to start building relationships with them.
Another way to get to know the professors and researchers in your field is to connect with them via email or social media. This can be a great way to introduce yourself, to ask questions, and to start building relationships. Just be sure to be professional, polite, and concise in your communication.
Here is how to find potential advisors.
Here are some questions to be sure to ask potential advisors.
Here is how to detect and avoid bad advisors.
Start preparing for the entrance exams required for your chosen program
Getting prepared for the entrance exams required for your desired graduate program is an exciting and important step in the application process! Standardized tests like the GRE, GMAT, or LSAT are an opportunity to showcase your skills, knowledge, and abilities to the admissions committee, and to demonstrate your commitment to your chosen field of study.
One of the best ways to get started preparing for these exams is to familiarize yourself with the format, structure, and content of the exams. This will give you a clear understanding of what to expect on test day, and will help you to develop an effective study plan that is tailored to your needs and goals.
Another way to prepare for the entrance exams is to plan your study schedule accordingly. This may involve setting aside dedicated time each day or each week to focus on studying, or it may mean enrolling in a structured test preparation course or program. Whatever approach you take, be sure to set achievable goals for yourself, and to stay motivated and focused as you study.
Additionally, don't be afraid to seek out additional resources and support to help you prepare for the exams. This may include online practice tests, study guides, and tutoring services, as well as connecting with other test-takers or studying in a group. By taking advantage of these resources and seeking out support, you will be able to maximize your chances of success on test day.
6 to 12 months before the application deadline
Update your CV or Resume
This document is an important tool that will help you to showcase your achievements, skills, and experiences to the admissions committee, and will give them a comprehensive and compelling picture of who you are and what you bring to the table as a graduate school candidate.
So, how can you ensure that your CV or resume is up to par and ready to make a great impression on the admissions committee? The first thing you should do is research the format and style of CVs or resumes that are typically used in your desired field or program. Look at examples online, or reach out to professionals in your network who have gone through the graduate school application process for advice and guidance.
Next, start compiling a list of all of your achievements, skills, and experiences that are relevant to your desired graduate program. This may include things like academic awards, publications, presentations, research projects, and any relevant work or volunteer experience. Be sure to focus on accomplishments and outcomes, rather than simply listing your responsibilities or duties.
As you compile your list, think about how you can present your experiences and achievements in a clear, concise, and compelling way. Use strong, action-oriented language, and make sure your CV or resume is well-organized, easy to read, and free of errors.
Finally, don't be afraid to seek help and feedback from others! Consider reaching out to mentors, advisors, or professionals in your network for a fresh perspective, and be open to constructive criticism and suggestions for improvement.
See our more comprehensive CV guide here.
Get your transcripts, test scores, and any other relevant documents in order
This step will ensure that you have all of the necessary information and materials to put together a complete and compelling application, and will help you to showcase your academic achievements and potential to the admissions committee. Having all of your documents organized in one place will make it easier for your to write your personal statements, request letters of recommendation, and keep your cool as the deadline approaches.
One of the first things you'll need to do is request official copies of your transcripts from any colleges or universities you've attended. Be sure to follow the instructions provided by each institution, and to allow enough time for the transcripts to be sent directly to the graduate programs you're applying to.
Start early by creating a checklist or timeline of all of the materials you need to gather, and make a plan to gather each item in a timely and organized manner.
Take the entrance exams and aim to achieve the best scores possible.
Most graduate programs use exams like the GRE as part of the admission process, so it's crucial to do well on them. Start preparing early and give yourself plenty of time to practice, learn, and master the material. Remember, the better your score, the more competitive you will be as a candidate, so aim high and set yourself up for success!
Taking entrance exams can be nerve-wracking, but it's important to approach this stage of the process with positivity and confidence. Surround yourself with supportive friends and family members who can encourage you and help you stay focused on your goals. Consider joining a study group or working with a tutor if you need extra help or motivation.
Additionally, make sure you are well-prepared for the exam day itself. Read up on the format and structure of the exam, and understand what types of questions you can expect to encounter. Get a good night's sleep the night before, and eat a nutritious breakfast to fuel your brain. Dress comfortably, arrive early, and bring all of the necessary materials and identification with you.
With the right preparation, mindset, and support, taking the entrance exams can be a valuable and rewarding experience. Not only will you be demonstrating your mastery of the material and your commitment to your graduate school goals, but you will also be gaining valuable skills and knowledge that will serve you well throughout your academic and professional careers.
So, go ahead and take the entrance exams with confidence and a positive attitude, knowing that you are well-prepared and capable of achieving the best possible score!
Start working on your personal statement or essay.
Your personal statement or essay is an incredibly important part of your graduate school application, as it gives you the opportunity to share your unique story and highlight what sets you apart from other applicants.
To get started, think carefully about your academic background, research interests, and career goals, and reflect on what inspired you to pursue graduate studies in the first place. What motivates you? What are you passionate about? What are your long-term aspirations?
Once you have a good understanding of what you want to convey in your personal statement, start writing! This is your chance to be creative, showcase your personality, and demonstrate your writing skills, so don't be afraid to get imaginative. However, it's also important to be clear, concise, and focused, and to avoid using overly complex or convoluted language.
When you have a draft ready, seek feedback from trusted sources, such as professors, peers, or writing professionals. They can help you identify any areas that need improvement and provide suggestions for how to make your statement even stronger.
As you revise and refine your personal statement, be mindful of the requirements of the specific programs you are applying to, and make sure you are addressing all of the key elements they are looking for. Additionally, be sure to proofread carefully to avoid typos, grammatical errors, or other mistakes that could detract from the overall quality of your statement.
3 to 6 months before the application deadline
Reach out to potential advisors or faculty members in the graduate programs you are interested in
Schedule informational interviews, send emails, or make phone calls and express your interest in their work and the graduate program. Seek advice on the application process and ask any other questions you may have. When you express your interest in their work and the graduate program, you are putting yourself to the top of their minds, as compared to applicants who are only applying to the program without reaching out. Whether it's through informational interviews, emails, or phone calls, the key to making a great impression is to be concise, polite, and confident.
When you reach out, start by introducing yourself and expressing your interest in their work and the graduate program. Mention any relevant academic or professional experiences you have and explain why you are interested in studying in that particular program. It's also a great idea to ask for a meeting, either in person or over the phone, to discuss your interests and goals further.
Another important aspect to consider when reaching out to potential faculty advisors is funding opportunities. Many graduate programs offer funding opportunities through research grants, stipends, or teaching assistantships. Asking about these opportunities can give you a better understanding of what financial support is available and how you can apply.
See this article about meeting with potential advisors!
Prepare your letters of recommendation
Choose individuals who know you well and can speak to your academic abilities and potential as a graduate student. Provide them with a copy of your resume, transcripts, and personal statement and give them enough time to write a strong letter of recommendation. We have a very comprehensive series of articles on this topic here.
1 to 3 months before the application deadline
Finalize and submit your application
It's the moment you've been working towards! Take a deep breath and feel proud of yourself for getting this far. As you finalize and submit your application, double check to ensure that you have completed all required forms and submitted all necessary documents, and followed the instructions carefully. It's important to pay attention to details and make sure your application is accurate and polished.
Prepare for any interviews or campus visits.
If you are invited for a campus visit or interview, this is a great opportunity for you to showcase your passion for the program and to get a better understanding of the school and department. Research the program and department beforehand and prepare a list of thoughtful and insightful questions to ask the faculty and students. Show your eagerness and enthusiasm for the program and let your personality shine through. This can help demonstrate why you would be a great fit for the program and a valuable asset to the community. Remember, the campus visit or interview is also a great opportunity for you to assess if the program is the right fit for you. So be sure to take advantage of it, and enjoy the experience!
After the application deadline
Wait for admissions decisions
Waiting for an admission decision can be nerve-wracking, but it's important to stay positive and focused on your goals. Keep in mind that the admission process is complex and many factors are taken into consideration. Most graduate programs notify applicants of their admission decision within a few weeks or months of the application deadline, so it's important to be patient. While you wait, consider reaching out to your preferred program for any updates or to inquire about the status of your application. You can also focus on other aspects of your life, such as work, hobbies, or personal growth. Trust in the process and have faith that everything will work out for the best.
Weigh your options and make a decision
If you are lucky enough to be accepted into multiple programs, you get to choose the one that best aligns with your academic and career aspirations. Take the time to evaluate each offer and weigh the pros and cons of each program. Consider factors like location, funding opportunities, research opportunities, and the strength of the department in your field. Most importantly, trust your instincts and choose the program that feels like the best fit for you. This is a big decision that will shape your future, but remember that it's not permanent and you always have the option to make changes down the road if necessary. Embrace the excitement and take the leap towards your future career and academic goals! We also have a whole section dedicated to making this important decision here!
Accept your top choice
Celebrate your acceptance into your top choice! This is a huge accomplishment and a testament to your hard work and dedication. Start looking ahead to the exciting opportunities that await you in this next phase of your journey. Embrace this moment and relish in your success. Get ready to dive into a new and enriching experience that will help you grow and achieve your academic and career goals. Congratulations!
Now is the time to start thinking about the practicalities of moving and settling in to your new home. Start exploring your housing options and reach out to current graduate students for advice and recommendations on where to live. They can provide valuable insights and tips on everything from finding affordable and convenient housing to navigating the local area. Don't be afraid to ask for help, especially when it comes to something as important as finding a comfortable and safe place to live. With their insider knowledge, they can help you make an informed decision and make your transition to a new city or town a smooth one. So embrace the excitement of starting a new chapter in your life and start reaching out to your new community!
Don't be discouraged if rejected
If you are not accepted into any of the programs, don't be discouraged. It's important to remember that rejection is a part of the process and doesn't define your worth or abilities. Instead of feeling discouraged, use the rejection as an opportunity to reflect on your goals and strengths, and consider alternative paths to reach your destination. Perhaps a different program or university will be a better fit, or maybe a gap year or volunteering experience could help you gain additional skills and experience to make you a stronger applicant in the future. Keep a positive outlook and stay motivated, as success often comes from perseverance and determination. Here is a more detailed article on dealing with rejection from graduate school.
Summary
Embarking on the journey to graduate school is a huge step towards realizing your academic and career goals. By following the timeline outlined in this article, you have taken the first step towards a successful application process. It's important to remember that the process of getting into graduate school is challenging and competitive, but with hard work, dedication, and a positive attitude, you can increase your chances of success.
As you embark on this journey, don't forget to celebrate your accomplishments along the way. From researching potential programs, to preparing for entrance exams, to putting together a strong application, each step you take is a testament to your commitment and drive. Even if you receive rejections, don't be discouraged. Instead, use this as an opportunity to reflect on your strengths and weaknesses, and to find ways to improve your application for next time.
It's also important to remember that getting into graduate school is just one step in a long and fulfilling journey. Once you are admitted, you will have the opportunity to further your education, deepen your knowledge, and make a positive impact on the world. Whether you are pursuing a degree in the sciences, humanities, or social sciences, you will have the opportunity to work with some of the most brilliant minds in your field, and to make lifelong connections and collaborations.
So don't be afraid to chase your dreams. With the right mindset, preparation, and perseverance, you can achieve anything you set your mind to. And, most importantly, remember to enjoy the journey, embrace the challenges, and celebrate your successes along the way. Good luck!
